Question 1

What is Theme Nights?

Accepted Answer

Theme Nights are a celebration for the most dedicated fans. Unfortunately, we cannot have our favorite artists perform every weekend across Europe. Therefore, we organize Theme Nights events at clubs throughout Europe, where we party to the biggest bangers from our favorite artists.
Specifically, this means that throughout the duration of the event, we exclusively celebrate to music from the specific artist. Theme Nights are for fans.

Question 2

Is there any age restriction to attend your events?

Accepted Answer

Yes, at the entrance to the club, the club staff will check the age to ensure that all guests are 18 years or older. Please contact the venue for the Theme Night if you have any questions about the types of ID that will be accepted.

Question 3

What happens when the Theme Night is over?

Accepted Answer

Depending on the type of Theme Night, the venue will either close after the end of the Theme Night, or after the end of the Theme Nights, regular guests will be allowed into the club, and the club's resident DJ will take over the music. In this case, your Theme Nights ticket will grant free access to the club for the rest of the night.

This will be specified under event information for your specific theme night.

Question 4

What applies to Theme Nights Drink cards?

Accepted Answer

Each Theme Nights Drinks card gives access to six different prechosen drinks from the menu. These drinks can only be claimed at the venue on the specific night of the event where you bought the Drinkscard. Each drink can only be claimed once, indicated by a punched star hole within the color of the drink. Any unused drink claims will be void after the date of the Theme Night. The Drinkscard cannot be exchanged for cash.
By using the Theme Nights Drinks card, you agree to abide by the terms and conditions outlined herein. Theme Nights reserves the right to refuse service or invalidate the punch card if there is any suspicion of misuse. The cardholder must present the Drinkscard for each drink claim.
Theme Nights and its venue partner are not responsible for lost or stolen punch cards.

Question 5

What is your privacy policy?

Accepted Answer

Privacy Policy – Theme Nights Group ApS
Last updated: 01/01/2025

Let’s keep this simple 💫
We respect your privacy – and just like you, we don’t like shady stuff. Here’s everything you need to know about the information we collect when you visit our site or sign up for tickets or emails. We use data to improve your experience, keep things running smoothly, and share relevant content with you. If you have any questions, just email us: info@theme-nights.com.

Now for the legal stuff ↓

1. Who We Are
Theme Nights Group ApS (“Company”, “we” or “us”) is the data controller of the information collected through our website www.theme-nights.com (the “Website”) in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

2. Information We Collect
We may collect the following types of information:

Personal Data (e.g., name, email, city) – when you voluntarily submit it (e.g., through forms, ticket purchases via Billetto, email subscriptions via Klaviyo).

Usage Data – pages viewed, interactions, device/browser data.

Cookies – small files stored on your device for analytics or marketing.

We do not collect sensitive personal data or require Personal Data to browse the site.

3. Legal Basis for Processing
We process your Personal Data under one or more of the following legal bases as defined in Article 6 of the GDPR:

Consent – e.g., when you sign up for our newsletter.

Contractual necessity – e.g., when purchasing tickets via Billetto.

Legitimate interests – e.g., website analytics or marketing to past users (unless consent is required).

Legal obligation – when required to retain data for accounting or compliance purposes.

4. Your Rights under GDPR
As a data subject, you have the right to:

Access your personal data.

Request correction or deletion of your data.

Restrict or object to certain types of processing.

Withdraw consent at any time.

Request data portability.

Lodge a complaint with the Danish Data Protection Agency (Datatilsynet) at www.datatilsynet.dk.

You can exercise these rights by contacting us at info@theme-nights.com.

5. Use of Cookies
We use cookies for:

Website functionality

Analytics.

Marketing.

We use a cookie banner that lets you choose what cookies you accept. For full details, see our Cookie Policy.

6. Third-Party Services
We work with third-party providers that may process your data on our behalf:

Klaviyo – email marketing platform (USA)

Billetto – ticketing platform (EU-based)

Meta / Google – advertising

We ensure data processing agreements are in place with all providers.

7. International Data Transfers
Some of our third-party partners (e.g., Klaviyo) are based outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards under GDPR, such as Standard Contractual Clauses (SCCs) or adequacy decisions, are in place to protect your data.

8. How We Use Your Information
We use your Personal Data to:

Provide and manage the Website

Respond to inquiries

Send you newsletters and event updates (with your consent)

Process ticket purchases via Billetto

Improve marketing and website performance

Comply with legal obligations

9. How Long We Keep Your Data
We keep your data only for as long as necessary:

Newsletter subscribers: until you unsubscribe

Ticket purchases: as required for accounting (typically 5 years under Danish law)

Analytics: anonymized or deleted after 26 months

10. Data Security
We use industry-standard measures to protect your data from unauthorized access, loss, or misuse. However, no method of transmission over the internet is 100% secure, and you submit data at your own risk.

11. Children Under 13
Our Website is not intended for children under the age of 13, in accordance with Danish data protection law. We do not knowingly collect data from anyone under 13. If we discover we have collected data from a minor, we will delete it immediately.

12. Sharing of Information
We never sell your personal data. We may share data with:

Our service providers (see section 6)

Public authorities if required by law

A successor business if we are acquired or merge

Advertisers (only anonymized/aggregated data)

You can opt out of marketing at any time.

13. Links to Third-Party Sites
Our Website may link to external websites (e.g., ticket pages on Billetto). We are not responsible for their privacy practices. Please check their policies before providing data.

14. Changes to this Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or on our homepage. You are responsible for reviewing this page regularly.

15. Contact
If you have any questions about this Privacy Policy or how we handle data, contact us at:

📧 info@theme-nights.com

Question 6

What does your marketing consent involve?

Accepted Answer

Consent Statement for Marketing from Theme Nights 
By participating in our contests and events, you agree to receive marketing materials from Theme Nights, including newsletters, offers, and updates related to the following products and product categories: Theme-specific events. We appreciate your trust and assure you that your personal information will be handled with care and in accordance with applicable data protection laws, including GDPR. The consent applies to:
- Emails
- Social Media Messages

You can withdraw your consent at any time by following the unsubscribe instructions in the marketing communications you receive or by contacting us directly at Info@themenights.eu. We will not share your personal information with third parties for marketing. By accepting this consent statement, you confirm that you have read and understood our policies regarding data protection and marketing, available on our website. Thank you for choosing Theme Nights, and we look forward to sharing relevant information and exciting offers within the specified products and product categories with you.

Question 7

What are your competition terms and conditions?

Accepted Answer

Competition Terms for Contests

THESE TERMS APPLY TO THE EXTENT NOT SPECIFICALLY STATED OTHERWISE IN THE PARTICULAR CONTEST ANNOUNCEMENT. THIS MEANS THAT THESE TERMS APPLY IN CONJUNCTION WITH THE SPECIFIC ANNOUNCEMENT ARTICLE. PLEASE READ BOTH THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION.

By participating in the Contest, you accept these competition terms.
About the Contest: The Contest is organized by Theme Nights. Participation is not contingent on purchase and is free, unless otherwise indicated. The prize cannot be exchanged for cash or other services.
The Contest runs during the specified period, and the winner will be drawn at the specified time.
The stated number of prizes is awarded in the contest at the indicated value. As it is a prize, there is no warranty according to consumer protection laws. A prize will not be handed over to a winner if the person in possession of the prize would violate the law.
The purpose of the contest is to be entertaining and to promote Theme Nights and possible partners. Participants cannot subsequently make claims against Theme Nights.
Who can participate? In most cases, only individuals over 18 years old residing in the European Union (EU) or the European Economic Area (EEA) can participate in the contest, unless otherwise stated. Theme Nights reserves the right to verify the age of winners and exclude participants under 18 years old. Employees of Theme Nights, members of their household, and anyone directly or indirectly involved in the organization of this contest may not participate. If a participant does not comply with all participation conditions, they will automatically forfeit the right to a prize.
How do you participate? To participate in the contest, follow the instructions provided in the contest. Theme Nights reserves the right to exclude participants who have registered more than once from the Contest.
All entries received after the deadline are invalid and excluded from the Contest. It is the participant's responsibility to ensure that the entry arrives on time. Theme Nights cannot be held responsible for registration problems, whether online, by phone, email, mail, etc.
Selection of the winner: How the winner is determined is explained in the specific contest. How the winner is contacted for prize delivery is also stated in the specific contest.
If the winner does not respond within the specified deadline after being contacted by Theme Nights, Theme Nights reserves the right to find a new winner.
When you participate in the contest, you also agree that Theme Nights may contact you regarding the delivery of the prize. In connection with prize collection, Theme Nights may require presentation of valid photo identification such as a passport or driver's license. Theme Nights reserves the right to publish the name and city of the contest winner on both Themenights.eu and other media used by Theme Nights.
Final provisions: Theme Nights reserves the right to change or withdraw the Contest at any time if circumstances require it, without the participant being able to make any claims against Theme Nights.
Achievements related to participating in a contest are the property of Theme Nights and may not be transferred to a third party unless agreed otherwise.
No part of this Contest may be disclosed or published without Theme Nights' express written consent.
This contest is subject to Danish law. Any dispute arising in connection with these competition terms or the Contest must be brought before the Danish courts or a relevant and competent appeals board.
Theme Nights is not responsible for incorrectly issued prizes due to fraud. The Contest is not organized in collaboration with others unless otherwise stated.
Privacy Policy: Participation involves the processing of your personal data. You can read more about it in our privacy policy on Themenights.eu.

Competition Terms for Contests with Physical Coupons

THESE TERMS APPLY TO THE EXTENT NOT SPECIFICALLY STATED OTHERWISE IN THE PARTICULAR CONTEST ANNOUNCEMENT. THIS MEANS THAT THESE TERMS APPLY IN CONJUNCTION WITH THE SPECIFIC ANNOUNCEMENT ARTICLE. PLEASE READ BOTH THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION. 
By participating in the Contest, you accept these competition terms.
About the Contest: The Contest is organized by Theme Nights. Participation is not contingent on purchase and is free, unless otherwise indicated. The prize cannot be exchanged for cash or other services.
The Contest runs during the specified period, and the winner will be drawn at the specified time.
The stated number of prizes is awarded in the contest at the indicated value. As it is a prize, there is no warranty according to consumer protection laws. A prize will not be handed over to a winner if the person in possession of the prize would violate the law.
The purpose of the contest is to be entertaining and to promote Theme Nights and possible partners. Participants cannot subsequently make claims against Theme Nights.
Who can participate? In most cases, only individuals over 18 years old residing in the European Union (EU) or the European Economic Area (EEA) can participate in the contest, unless otherwise stated. Children can only participate with their parents. Theme Nights reserves the right to verify the age of winners and exclude participants under 18 years old. Employees of Theme Nights, members of their household, and anyone directly or indirectly involved in the organization of this contest may not participate. If a participant does not comply with all participation conditions, they will automatically forfeit the right to a prize.
How do you participate? To participate in the contest, follow the instructions provided in the contest. Theme Nights reserves the right to exclude participants who have registered more than once from the Contest.
All entries received after the deadline are invalid and excluded from the Contest. It is the participant's responsibility to ensure that the entry arrives on time. Theme Nights cannot be held responsible for registration problems, whether online, by phone, email, mail, etc.
Selection of the winner: The winner is determined using a simple lottery principle among all those who have submitted a correctly filled coupon. The winner is contacted at the provided email address for prize delivery. If contact is not successful via email, the winner will be contacted at the provided phone number.
If the winner does not respond within 21 days after being contacted by Theme Nights for the first time, Theme Nights reserves the right to find a new winner.
When you participate in the contest, you also agree that Theme Nights may contact you regarding the delivery of the prize. In connection with prize collection, Theme Nights may require presentation of valid photo identification such as a passport or driver's license. Theme Nights reserves the right to publish the name and city of the contest winner on both Themenights.dk and other media used by Theme Nights.
Final provisions: Theme Nights reserves the right to change or withdraw the Contest at any time if circumstances require it, without the participant being able to make any claims against Theme Nights.
Achievements related to participating in a contest are the property of Theme Nights and may not be transferred to a third party unless agreed otherwise.
No part of this Contest may be disclosed or published without Theme Nights' express written consent.
This contest is subject to Danish law. Any dispute arising in connection with these competition terms or the Contest must be brought before the Danish courts or a relevant and competent appeals board.
Theme Nights is not responsible for incorrectly issued prizes due to fraud. The Contest is not organized in collaboration with others unless otherwise stated.
Any complaints about contests should be directed to Theme Nights Customer Support here.
Right to Access Information (Right of Insight): You have the right to access the information we process about you, as well as additional information
. Right to Correction: You have the right to have incorrect information about yourself corrected.
Right to Deletion: In special cases, you have the right to have information about you deleted before the general standard deletion time.
Note that if you request deletion, you will no longer be able to participate in the contest.
Right to Restrict Processing: In certain cases, you have the right to restrict the processing of your personal information. If you have the right to restrict processing, we may only process the information – except for storage – with your consent, or for establishing, exercising, or defending legal claims, or to protect a person or important societal interests.
Note that if you ask us to restrict the processing of your information, you may no longer be able to participate in the contest.
Right to Object: In certain cases, you have the right to object to our lawful processing of your personal information. You can also object to the processing of your information for direct marketing.
Right to Data Portability: In certain cases, you have the right to receive your personal information in a structured, commonly used, and machine-readable format, as well as to have this personal information transferred from one data controller to another without hindrance.

You can read more about your rights in the Data Protection Agency's guidance on the rights of data subjects, available at https://commission.europa.eu/law/law-topic/data-protection/data-protection-eu_en
(https://commission.europa.eu/law/law-topic/data-protection/data-protection-eu_en)
You have the right to lodge a complaint with the Danish Data Protection Agency if you are dissatisfied with the way we process your personal information. You can find the contact information for the Danish Data Protection Agency at www.datatilsynet.dk.(http://www.datatilsynet.dk/)